Job vacancy

HR & Admin (Recruitment)

Job Description

The HR & Admin Assistant plays a key role in supporting recruitment efforts and HR operations. This role focuses on sourcing, coordinating, and onboarding new hires while also assisting with general HR and administrative tasks to ensure smooth day-to-day operations.

Job Responsibilities

 Recruitment & Onboarding

  • Assist in the full recruitment cycle, including job postings, shortlisting, interview coordination, and reference checks.
  • Liaise with recruitment agencies, job portals, and other sourcing channels.
  • Arrange interviews and communicate with candidates throughout the hiring process.
  • Prepare employment contracts, offer letters, and onboarding documentation.
  • Organize and conduct new hire orientation, ensuring smooth integration into the company.
  • Prepare laptops, email accounts, and access cards for new employees.
  • Assist in managing social media platforms (e.g., LinkedIn, Facebook, Instagram) to post job vacancies, recruitment campaigns, and company updates.

HR & Admin Support

  • Maintain and update employee records, ensuring accuracy and confidentiality.
  • Assist with work pass applications, renewals, and cancellations.
  • Coordinate training sessions and prepare related agreements (e.g., bond agreements).
  • Maintain an organized central filing system for HR and Admin documents.

General Administration

  • Provide general office administrative support (filing, scanning, scheduling, etc.).
  • Perform other duties assigned to support HR and office operations.

Qualifications:

  • 2 years of relevant experience in HR-related field
  • GCE ‘O level or equivalent
  • Proven experience in administrative support, preferably in HR or office management.
  • Strong organizational, multitasking, and time-management skills.
  • Excellent communication skills, both written and verbal.
  • Ability to maintain confidentiality and handle sensitive information.
  • Proficiency with office software (Microsoft Office Suite) and basic IT troubleshooting.
  • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

Skills:

  • Detail-oriented with strong record-keeping and filing abilities.
  • Experience in coordinating events and managing office supplies.
  • Familiarity with HR functions such as work permits, training, and payroll.
  • Ability to work effectively with both internal teams and external vendors.
  • Strong interpersonal skills and a positive, professional demeanor.